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FDA Retail Program Standards Resources

• FDA Retail Program Standards Homepage |
• Instructions to Enroll in FDA's Retail Program Standards | Webpage
• Self-Assessment/Audit Verification Summary & Gap Analysis Tool |
• Contact an FDA Specialist |
• FDA RFFM Cooperative Agreement Homepage |

NEHA-FDA RFFM Grant Program Resources

• Completing your Comprehensive Strategic Improvement Plan (CSIP) | Webpage
• Mentorship Benefits and Guidance | Webpage
• Working to Meet or Maintain Standard 9 | Webpage
  • FDA Retail Food Risk Factor Study Toolkit |
• Q&A Webinars for CY2025 Applications
  • October 1, 2024 |
  • October 29, 2024 | | Slides

Retail Training, FDA Seminars, and National Conferences

• 2025 Courses Eligible for the CY2025 Training Optional Add-On Grant | Webpage
• 2024 - 2025 NEHA and AFDO Deliveries of FDA Retail Food Courses Offered Without Cost | Webpage
• 2025 Self-Assessment and Verification Audit Workshops | Webpage
• 2025 Annual Education Conference Calendar | Webpage
• FDA OTED Training Calendar & Registration |
• NEHA, FDA, and AFDO Retail Food Course Enrollment | Webpage

Reporting and Payment Information for CY2023 Grants

Grantees who still have an open CY2023 grant should refer to the following documents for reporting and reimbursement:

• CY2023 Complete and Detailed Reporting and Payment Instructions | PDF
• NEHA-FDA RFFM Reimbursement Request Excel Template, required with all Reimbursement Requests | Download Excel
• CY2023 Grant Guidance | PDF

Reporting and Payment Information for CY2024 Grants

Grantees with a CY2024 grant and grantees with a three-year grant that ends in CY2024 should refer to the following updated documents for reporting and reimbursement:

CY2024 Complete and Detailed Reporting and Payment Instructions | PDF

The Reimbursement Spreadsheets below are required for grants with traditional reimbursement components:

• Reimbursement Spreadsheet | Download Template A
  • Should be used for Maintenance and Advancement Base, Capacity Building, and Special Project Grants
• Reimbursement Spreadsheet | Download Template B
  • Should be used for Travel Optional Add-On expenditures under Track 1 Development Base, Track 2 Development Base, and Training Optional Add-On Grants

Advance Payment Requests

Although the default for all grants is reimbursement at the completion of the project, we do offer advance payments by request, when needed. If your agency requires an advance payment for one or more of your grants:

• Send an email request to retailgrants@neha.org. Be sure to include the Grant ID # for any grant(s) for which you need advance payment.
• You will then log into the and navigate to the "Reports Due" section on the left menu to complete and submit the Advance Payment Request.

Interim Reimbursement Requests

An Interim Reimbursement Request may be submitted during the project year if needed for completed traditional reimbursement deliverables. Documentation of expenses is required for traditional reimbursement deliverables upon submission of an Interim Reimbursement Request. Interim Reimbursement may not be requested for Fixed Funding deliverables until the entire grant project has been completed. Instead, if funding is needed before project completion for fixed funding deliverables, a grantee may request an advance payment, with confirmation of deliverables in the Final Progress Report.

If your agency requires an interim reimbursement for one or more of your grants:

• Send an email request to retailgrants@neha.org. Be sure to include the Grant ID # for any grant(s) for which you need an interim reimbursement.
• You will then log into the and navigate to the "Reports Due" section on the left menu to complete and submit the Interim Reimbursement Request.

Please Note: Although interim reimbursements are available to all grantees, any payment received for add-on portions of your grant (i.e., training and mentorship) may have to be returned to NEHA if the required objective(s) of your base grant are not met.

Important Notes About CY2024 Grants

• Because CY2024 is the 3rd and final year of NEHA's initial FDA Cooperative Agreement that supports the NEHA-FDA RFFM Grant Program, we will be unable to offer extensions. Project objectives and all project expenditures for all grants must be completed by December 31, 2024.
• Final Progress Reports for all 1-Year and 3-Year grants, which now include a Final Payment Request, are due on February 12, 2025.