AEC Presenter Information
AEC abstract status notifications have been sent to presenters. We are now preparing a draft agenda and promotional materials for the 2025 AEC. Sessions will be held live at the Phoenix Convention Center on July 14 – 17, 2025, and virtually.
| 2025 AEC Timeline | |
|---|---|
| August - September 2024 | Call for abstracts open |
| October - December 2024 | Abstract review |
| December 2024 | Abstract submitters notified if accepted or declined |
| January 2025 | Accepted abstracts must accept the offer to present |
| March 2025 | Draft agenda available on the website, session date, time, and room details sent to presenters |
| June 2025 | Speaker orientation |
| July 2025 | AEC platform and app available to speakers |
| July 2025 | AEC |
Speaker Guidelines
In preparation for your presentation at the AEC, please review these complete guidelines.
- In-Person (non-livestream) Session Guidelines
- Livestream Session Guidelines
- Prerecorded Session Guidelines
Session Details
Presentation Types
- In-Person: Traditional in-person session for in-person attendees.
- Prerecorded: Session recorded in advance of the conference and displayed to both in-person and virtual attendees.
- Poster: In-person and/or virtual poster presentation
Presentation Formats
All speakers are asked to bring their presentations on a thumb drive that can be plugged into the provided presentation laptop.
- 20 Minutes
- Lecture - Single Presenter
- 50 Minutes
- Lecture - Single Presenter
- Panel - 2-5 Presenters
- Learning Lab
- 90 Minutes
- Panel - 2-5 Presenters
- Learning Lab
Room Layouts
- All Session rooms will have a standing podium and head table for panel sessions at the front of the room
- Lectures & Panels: Theater-style seating for attendees
- Learning Labs: Attendees will be seated at round tables for hands-on learning
Speaker Information
Agenda
- The draft agenda is meant to provide a general idea of the offerings at the AEC, however it is not final.
- The AEC platform and app will house the most up-to-date and detailed agenda. This will be available to speakers 2-3 weeks before the conference.
Speaker Orientation
- Speakers will be invited to a Speaker Orientation a few weeks prior to the conference.
Registration & Travel
- All presenters are required to register for Single Day or Full Conference Registration.
- Speaker discounts are not offered.
- All registration and travel costs are the responsibility of the presenter.
- We do not cover any speaker engagement fees.
Presentation Tips
A great presentation goes beyond sharing information—it engages, informs, and leaves a lasting impact. Presenting Like a Pro offers key tips on understanding your audience, structuring your message, designing effective slides, and delivering with confidence. Whether you're a beginner or experienced speaker, these strategies will help you present with clarity and professionalism.
Presenting Like a Pro Tip sheet
Posters
Submit your poster for a chance to present it at the 2025 AEC! If selected, you will have the opportunity to present your poster in-person, virtually, or both.
- In-Person Posters: Displayed in the Poster Hall, on July 14th and 15th. The Poster Hall will be located within the AEC Exhibit Hall. Poster presenters will be required to print their own poster, transport to the venue, mount on provided boards, and take down their posters during specified times. Poster presenters will have the opportunity to present their poster during our Exhibition Grand Opening event, which will be held on the evening of July 14th.
- Virtual Posters: Displayed on the Virtual Poster Hall, in the AEC platform and app. Virtual poster presenters are not required to attend the conference in person. There is no presentation component for these posters.
- Poster presenters are required to register for the AEC.
- Student Posters will be accepted until May 30. Learn more about Student Opportunities at the 2025 AEC.
Poster Hall Schedule
- In-Person Poster Hall
- Monday, July 14, 2025, Daytime: Exhibit Hall, poster setup
- Monday, July 14, 2025, Evening: Exhibition Grand Opening/Poster Presentations
- Tuesday, July 15, 2025, Early Evening: Exhibit Hall, poster pick up
- Virtual Poster Hall
- Monday, July 14 - Thursday, July 17, 2025